Fixed-asset managementAssetCheck

Ensure perfect consistency between your physical inventory and your accounts.

Give your field teams a barcode scanning tool that works offline, automate reconciliation with your registers and justify every discrepancy with confidence.

Who it is forFinance departments, facility management & audit firms

Problem solvedAn asset register that no longer reflects the field, missing items and discrepancies that are hard to value.

What the product covers

Prepare missions
Missions, sites, teams and approver set per client, at a reference date.
Identify each asset
Barcode, photo, location and visible condition for each asset, with capture that keeps working offline.
Reconcile with the books
Accounting reconciliation of inventoried assets: each asset is classified as matched, found elsewhere, missing or not recorded.
Decide and report
Each discrepancy gets a justified, approved decision, then financial statements and the corrections export are produced.

How it works

ImportFixed-asset register
PrepareSites and teams
IdentifyOn-site findings
ReconcileQualified discrepancies
DecideJustification and approval
ReportReports and ERP export

In control

The asset register is imported as Excel or CSV. Approved corrections are exported as CSV to your ERP once your accounting team has validated the format.

Versioned accounting dataEvery published import remains available: nothing is overwritten without a trace.
A second look at discrepanciesA discrepancy with book value is approved by a user other than its author.
Controlled closingA mission cannot be closed while a discrepancy has no decision.

Frequently asked questions

What data do we need to provide?: The fixed-asset register from your accounting system or ERP, as Excel or CSV: number, description, account, cost center, location, gross value, accumulated depreciation and net book value. The import is checked, then published as a dated version.
Can agents work without a network?: Yes. The mission is downloaded to the phone or tablet; scans and photos stay on the device and are synchronized once the connection is back. Signing out is refused while entries are still waiting to be sent.
How are discrepancies detected?: By exact matching, in this order: asset number, inventory number, then barcode. Nothing is matched on description alone: ambiguous cases are flagged for human review.
Who approves discrepancies?: Each discrepancy receives a justified decision proposal, which an authorized user then approves or rejects. Discrepancies carrying book value require the agreement of a second user.
Are discrepancies valued?: Yes, using the values from the published accounting file. An asset found on site with no accounting line shows an unknown value, never zero.
Does AssetCheck connect to our ERP?: Approved corrections are exported in a versioned CSV file, and its sending and acknowledgment are tracked. A direct connector to your ERP is defined during scoping, based on its import format.

Next stepWe prepare a scenario adapted to your situation.

Request a demonstration

Stratawise Africa · stratawiseafrica.com/en/solutions/assetcheck